Senior Manager for Finance, Operations & Compliance – TOR

Position Title

Senior Manager for Finance, Operations & Compliance

Duty Station

RSWF Zafarwal and Narowal office

Purpose of the Position

The Finance & Operation Compliance Senior Manager provides strategic leadership and technical support for financial management, internal controls, donor compliance, risk management, and statutory requirements. The role ensures that financial resources are managed efficiently, transparently, and in compliance with donor, organizational, and legal requirements.

Key Responsibilities

Financial Management

• Provide oversight of budgeting, forecasting, and financial planning.
• Review monthly, quarterly, and annual financial reports.
• Monitor budget utilization and advise management on corrective actions.
• Support grant budgeting and donor proposal development.

Compliance & Risk Management

• Ensure compliance with donor regulations, NGO policies, and local laws.
• Monitor internal control systems and recommend improvements.
• Lead compliance assessments and risk reviews.
• Support implementation of audit recommendations.

Audit & Financial Reporting

• Coordinate external and internal audits.
• Review donor financial reports before submission.
• Ensure accurate maintenance of financial records and documentation.

Capacity Building

• Mentor finance staff and strengthen financial management capacity.
• Conduct compliance and financial management training.

Deliverables

• Monthly financial analysis reports.
• Compliance monitoring reports.
• Audit action plans and follow-up reports.
• Financial risk assessments and provide recommendations for system strengthening

2. Human Resources Section

Deliverables

• Finalize Salary Grids
• Finalize staff rules and regulations
• Finalize code of conduct
• Finalize safeguarding policies
• Ensure KMW project all documents and filing completed and provide guidance on HR of KMW project
• Review overall RSWF HR system, payroll, taxation
• Work with GM on EOBI and staff health insurance
• HR policy, manual and system review and compliance reports.

3. Logistics Section

Purpose of the Position

The position will provide technical leadership and oversight for procurement, supply chain management, fleet operations, asset management, warehousing, and logistics compliance, ensuring efficient and cost-effective operational support to programs.

Key Responsibilities

Procurement Management

• Support procurement planning and implementation.
• Ensure procurement processes comply with donor and organizational requirements.
• Review high-value procurements and contract management processes.

Supply Chain & Inventory Management

• Strengthen inventory management systems and controls.
• Monitor stock movement and warehouse performance.
• Ensure accountability for assets and supplies.

Fleet & Transport Management

• Oversee fleet planning, maintenance, and utilization.
• Ensure compliance with vehicle management policies.
• Monitor transport costs and efficiency.

Asset Management

• Maintain asset registers and conduct periodic verification.
• Support asset disposal processes following organizational procedures.

Logistics Compliance

• Conduct logistics compliance reviews.
• Identify supply chain risks and recommend mitigation measures.
• Ensure donor and organizational logistics standards are followed.

Capacity Building

• Train logistics and procurement staff.
• Develop SOPs and logistics management tools.

Deliverables

• Procurement and logistics assessments. Review entire system and prepare report for capacity building, improvement plan for system strengthening.
• Supply chain improvement plans.
• Asset and inventory audit reports.
• Logistics compliance monitoring reports.

Salary

• Market-competitive salary will be offered.
•  Women are encouraged to apply.

Deadline

• Applications will be reviewed on a rolling basis. The position will remain open until a suitable candidate is identified and may be closed without prior notice upon selection.